Wood Job 2022 in Greater Sudbury, ON – Administrative Assistant / Receptionist – 9 month contract

Website Wood

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About the job


Overview / Responsibilities

Wood has an opportunity for Administrative Assistant / Receptionist for a 9 month contract to support our engineering consulting team in Sudbury (Lively) Ontario.

Key Responsibilities:

  • General accounting: general accounting (accounts payable – enter invoices, compile and submit units for billing regularily, respond to client inquiries, ensure all invoices on statements entered), enter expense reports & travel arrangements for staff
  • Perform word processing tasks using Microsoft Office to format reports and proposals (advanced Word, Excel, PowerPoint), and Adobe programs including sumbitting online bids, addendums etc.
  • Will maintain inventory of office supplies
  • Will order office supplies and ensure that supplies are adequate and that equipment is in proper working order
  • Arrange travel, vehicle bookings,
  • Vehicle fleet management, ensure regular maintance and repairs are completed, as needed
  • Other responsibilities may include copying, report collating, binding and filing, stocking printers and assist with organization and cleanliness of the office, running errands
  • Schedule conference rooms, order food for office meetings and setup and break down for meetings
  • Handle sensitive and confidential matters related to daily activities of the unit
  • Researches and resolves routine problems
  • Responsible for answering multiple phone lines, transferring phone calls, greeting visitors, distributing mail, FedEx, UPS, etc. shipping, contacting vendors, etc.

Skills / Qualifications

  • High School Diploma or equivalent
  • 3 – 5 years’ general office or receptionist experience working in a fast-paced, multitasking environment
  • Organized self-starter, detail oriented, proactive individual who takes ownership of a project
  • Friendly customer service skills and professional demeanor with co-workers, visitors, clients and vendors
  • Excellent verbal, written and interpersonal communications skills
  • Demonstrated ability to work in team situations with multiple priorities
  • Ability to handle confidential and sensitive information in an appropriate manner
  • Proficiency in Microsoft Word, Outlook and Excel required; Proficiency in PowerPoint is preferred but not required
  • Ability to operate basic office equipment
  • Able to lift 30 lbs. without painful stress or injury
  • Able to sit for long periods of time without painful stress or injury
  • Previous experience working at an engineering, construction or architectural firm a plus
  • Punctual and dependable
  • Must be able to work 8 am to 4 pm, Monday to Friday

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement (EEO)

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Company: Wood

Vacancy Type: Contract

Job Location: Greater Sudbury, ON

Application Deadline: N/A

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