Remote Worker careers 2022 in Shrewsbury, England, United Kingdom – Executive Personal Assistant

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About the job


Location: Shrewsbury Parking: Not Specified Job Type: Temporary Duration of booking: Expected to last 3-6 months Proposed start date: Asap Sector: Healthcare Base: Office Based Band: 5 Pay Rates:

\u00A312.70-\u00A315.60 paye per hour \u00A313.70-\u00A316.60 paye inclusive of holiday pay per hour \u00A314.70-\u00A317.60 umbrella per hour Depending on skill and experience Working Days and Hours: Monday – Friday, 9am-5pm Remote working option: Not an option Travelling for work purposes: Not Required Job Purpose The post holder will provide a confidential administrative and secretarial support service, primarily to an assigned member of the Executive Team, to enable them to perform effectively within a challenging and complex regulated environment. Whilst the holder of this post will primarily be assigned to support a named member of the Executive Team, the post holder will be expected to work collaboratively when required, in support of the wider Executive Team, to cover absence and\/or remote working of colleagues. In the event of any structural or organisation changes in the future, it should be noted that it may be necessary to review and re-assign the post holder to another member of the Executive Team in line with operational requirements at that time. Main Duties and Responsibilities Provide a comprehensive and professional Executive PA service, removing unnecessary demands and pressures from the Executive Team member

Act as first point of contact, dealing with enquiries or issues in a professional manner, with diplomacy and expertise

Complex diary management, using judgement when dealing with the scheduling and rescheduling of appointments and meetings, to ensure most effective use of Directors time, and effective forward planning for annual schedule of meetings

Liaise with colleagues on actions required by\/for the Director, and progress chase as necessary to ensure that deadlines are achieved

Manage an accurate Bring Forward system for meeting papers and pending items

Monitor and manage incoming emails and post\/documents. Take appropriate and timely action wherever possible or alert Director\/allocate to other colleagues, as appropriate

Provide administrative and secretariat support to meetings chaired by the Director, or where the Director is executive lead, drafting agendas, minute taking and production, undertaking effective forward planning, and the follow up of actions

Arrange and coordinate internal\/external meetings and events, travel and accommodation, as required

Typing, transcription and distribution of correspondence, reports and documents

Use initiative to work accurately under pressure, prioritising own workload in order to meet strict deadlines

Undertake ad hoc project work as required, researching issues and preparing summaries\eports

Ensure an effective filing, retrieval and archiving system for papers, data and associated documentation

Coordination of recruitment and HR activities, documentation and data entry, as appropriate, on behalf of Director

Support expense submissions, and procurement related matters, in line with any pre-determined delegated authority level as may be deemed appropriate to the role

Work collaboratively with the Executive Support Team Supervisor and other Executive PAs to ensure that resources are used flexibly to meet demand, including appropriate office cover and the provision of assistance in times of particular pressure in any area

Qualifications, Skills And Experience

NVQ Level 3 in business or administration, or equivalent level of qualification, or significant previous proven experience working at executive\/senior manager level for a significant length of time

Good standard of general education, inc GCSE English or equivalent

IT qualification, eg ECDL

Proactive and self- motivated and a completer\/finisher

Exceptional attention to detail whilst working at pace

Highly literate, with excellent written communication skills

Good all round ICT knowledge, including daily use of Microsoft Office suite, Portable Document Format (.pdf) creation software, eg Adobe Acrobat and file sharing software, eg ShareFile

Demonstrable experience of minuting executive level meetings and transcribing to a high professional standard

Able to work flexibly to meet the needs of the service

Effective and willing team worker

Proactive and self- motivated and a completer\/finisher

Exceptional attention to detail whilst working at pace

Highly literate, with excellent written communication skills

Good all round ICT knowledge, including daily use of Microsoft Office suite, Portable Document Format (.pdf) creation software, eg Adobe Acrobat and file sharing software, eg ShareFile

Demonstrable experience of minuting executive level meetings and transcribing to a high professional standard

Able to work flexibly to meet the needs of the service

Effective and willing team worker

Enthusiasm and passion for making a difference and for change\/improvement

Clear commitment to personal development

A high level of professionalism, discretion, diplomacy and confidentiality

Excellent organisational and time management skills

The ability to calmly and effectively prioritise numerous tasks and work under pressure to achieve tight deadlines

Excellent written and verbal communication skills

Ability to use initiative as appropriate

Demonstrable ability to transcribe concise, accurate and professional minutes of sometimes complex and lengthy meetings

Company: Remote Worker

Vacancy Type: Full-time · Entry level

Job Location: Shrewsbury, England, United Kingdom

Application Deadline: N/A

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To apply for this job email your details to bfdirb6788@gmail.com