Octopus Investments Positions 2022 in Clerkenwell, England, United Kingdom – Senior Assistant Company Secretary – ORE/OAIFM/Ventures

Website Octopus Investments

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in 2022. Then following info is about this job.

About the job

Company Description

Established in 2000, Octopus is a group of businesses investing in people, ideas and industries that change the world. You can learn more about us at octopusgroup.com.

At Octopus Investments, we’re experts in financial services and we’re also a certified B Corp, meaning we care as much about the impact of our investments as the returns they generate. Today we manage more than £12.4* billion on behalf of retail and institutional investors.

*Funds Under Management data includes undrawn commitments, funds under advisory mandates, funds monitored and the Octopus Cash service as of 31st December 2021

Job Description

The Company Secretariat team sits within the Octopus Investments division of Octopus and provides corporate compliance and governance services to Octopus group companies and Octopus managed funds. The team look after a variety of companies ranging from listed VCTs, FCA regulated entities, LLPs and private limited companies both UK based and overseas. These funds invest in renewable energy, healthcare, property and are exposed to a wide range of activities undertaken in these entities. There are 5 listed Venture Capital Trusts within the portfolio.

About the role:

We are seeking an experienced Senior Assistant Company Secretary to work within the Company Secretariat team reporting to the Head of Legal to take the lead in managing a number of Boards, including Octopus’ parent company. The role will provide a varied exposure to all aspects of a Company’s lifecycle and board support. It requires someone who is good at building excellent relationships with third party providers and investment management teams. The role will also involve co-ordinating the CoSec side of the investments made to our Ventures business.


  • Statutory compliance
  • Reviewing Annual Report and accounts and reviewing or completing Companies House filings: Confirmation Statement filings/directors appointments and resignations/maintaining statutory registers/SAIL addresses etc., that have been prepared by the Company Secretarial Assistants
  • Corporate actions:
  • Drafting and reviewing the relevant documentation, forms and cover emails for group distributions, allotments and loan drawdowns
  • Share transaction work
  • Core Board support for 4 Boards and others
  • Drafting board meeting agendas
  • Overseeing the Company Secretarial Assistant/Administrator in preparing and publishing the board packs and managing preparations for board meetings
  • Minute taking at the board meetings
  • Writing up post-board meeting follow up actions
  • Advising the boards on corporate governance matters
  • Primary point of contact for the Ventures business
  • Liaising with the team about upcoming deals
  • Working through documentation required
  • Looking of ways to simplify structure and improve efficiency of transactions
  • Working with 3rd parties to complete transactions
  • Team tasks
  • Keeping procedures and precedents up to date and in line with current regulatory requirements
  • Maintaining the structure charts for the portfolio
  • Assisting with ad hoc group restructures, strike offs and projects if the team require additional assistance
  • Updating Diligent Entities and the statutory registers with any company changes
  • Train and support junior members in the team


Ideally, you’ll have some or all of the following qualifications, skills and job-related experience:

  • Extensive experience in a Company Secretariat team preferably in professional services and/or in a fund/investment firm.
  • Excellent minute taking skills
  • Experience in supporting in corporate transaction work such as M&A’s and group restructures
  • Experience of share schemes
  • Must be proficient in using technology and leveraging digital applications and media platforms such as Microsoft Teams, Zoom, Office 365, board pack software (such as Board Intelligence) and entity management software (such as Diligent).

And to really stand out from the crowd, you will display the following qualities and characteristics:

  • Self-motivated with the ability to work in a fast-paced environment
  • Good analytical and numerical skills
  • Positive, helpful and enthusiastic attitude
  • Must be curious and seek to learn and improve

Additional Information

What We Offer

💰 A competitive salary, bonus, pension and share incentive plan

✈️ Take what you need holiday

🏡 Flexible working

⚓ Anchor (our wellness hub) which includes Headspace, one to one coaching through Sanctus, Parent Cloud, Digital GP, Shout & more

👪 Enhanced family leave policies

❤️ Life insurance, critical illness cover and income protection

🏥 Private medical insurance for you and your family

🚗 Electric vehicle leasing

🌍 The option to work overseas up to a month per year

Our Values

At Octopus we don’t just focus on what we do but also how we do it. Everyone shares our values of being straightforward, helpful and bold.

We’re committed to creating a diverse and inclusive employee experience for all. We promote equal opportunities for growth and development regardless of race, gender, religion, sexual orientation, age, disability, or socio-economic background. We believe strongly that teams are at their best when every member of the team feels safe to bring their whole self to work.

Company: Octopus Investments

Vacancy Type: Full-time · Associate

Job Location: Clerkenwell, England, United Kingdom

Application Deadline: N/A

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