Guardian Jobs vacancy 2022 in London, England, United Kingdom – School Office Manager, HORNSEY SCHOOL FOR GIRLS

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About the job


Support Staff Job Description

Role: School Office Manager

Reporting to: Deputy Headteacher

Hours: Full Time, 52 weeks

Responsible for: 3 x administration / reception staff

Salary: PO2

Main Purpose of the Role

The school Administration manager is responsible for overseeing the daily administration and operations of the school including line managing relevant administrative staff. They are also responsible for all administrative and organisational processes within the school, maintaining confidentiality at all times. They assist the School Business Manager with all the planning and development of support services.

Principle Accountabilities:

Be committed to the safeguarding and promotion of the welfare of children and young people

  • Comply with the policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, equal opportunities, reporting all concerns to an appropriate person
  • Take appropriate action to identify, evaluate and minimise any risks to health, safety and security in the school working environment
  • Contribute to the overall ethos/work/aims of the school
  • Establish constructive relationships and communication with all staff and other agencies/professional
  • Develop efficient systems to support teaching staff in the execution of their role including the adoption and use of online digital systems
  • Adoption of Google drive/docs/classroom to reduce inefficiencies
  • Be the principal administrator for key systems – SIMS, Analytics, Educare and any other relevant online portals/ systems for school use
  • Participate in training and other learning activities and performance development as required
  • Develop an office team that delivers and meets the needs of the school in a timely and professional manner
  • To be able to prioritise and manage workload effectively deploying resources to meet needs
  • Lead, develop and utilise quality assurance strategies on all work output to key stakeholders
  • Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the building
  • Line manage and organise all administrative staff ensuring the smooth and effective running of the school office and all administrative and communicative systems
  • To ensure appropriate support, challenge and disciplinary systems are used to effective manage the team
  • Manage administrative staff performance and appraisal
  • Ensure that all members of the office present, at all times, a positive image to the school to all staff, parents and visitors both internally and externally


  • An understanding of the confidential nature of their role at the school


  • Supervise the day-to-day work of the administrative function of the school office.
  • Ensure rotas are devised and in place for duties
  • Organising the school calendar and ensuring website compliance in liason with the resources officer
  • Ensuring parental communications and events have appropriate administration and front of house support
  • Being a key member of the school critical incident team
  • Ensuring the communications calendar is updated and shared in liaison with exec PA
  • Contribute towards the planning, development and organisation of the support service systems, procedures and policies
  • Manage, supervise, train and develop administrative staff as appropriate
  • Assist in the organisation of school trips/events in cooperation with other staff. To ensure that staff and external providers (e.g. coach companies) have completed all associated risk assessments


Manage manual and record/information systems, especially for SIMS

  • Analyse and evaluate data/information and produce reports/information/data as required
  • Undertake work processing and complex tasks at the direction of the senior leadership team
  • Provide personal, administrative and organisational support to other staff
  • Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
  • Book training courses for all staff. Maintain records of statutory and health and safety related training.
  • Maintain systems on of internal online training
  • Deploy the administration team appropriately, ensuring priority of resources or workload meets the business needs of the school
  • Manage the administration of recruitment including advertising, collating documentation, medical clearance and DBS checks as required
  • Be the school’s data protection officer, taking responsibility for monitoring data protection compliance and advising the school community on data protection issues
  • To take minutes of meetings, as required, maintaining confidentiality at all times


  • Oversee and operate relevant equipment and IT packages (e.g. the school’s MIS system
  • Provide advice and guidance to staff, pupils and others on administration systems and events that take place in school.
  • Assist with marketing and promoting the school
  • Manage office expenditure with an agreed budget
  • Manage records of school licenses and insurances
  • Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available
  • Manage the team around ensuring highly effective work practice around attendance, punctuality and work output

Arrangements for appraisal of performance:

There is an annual appraisal cycle carried out by line managers, which seeks to acknowledge success, resolve problems and identify training / development needs

The Post holder may be required to perform duties other than those given above. These may vary from time to time without changing the general level of responsibility. Such variations would not justify the re-evaluation of a post

Company: Guardian Jobs

Vacancy Type: Full-time · Associate

Job Location:  London, England, United Kingdom

Application Deadline: N/A

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