Executive Assistant in Lendlease Irvine, CA

This Job listing is about Lendlease in Irvine, CA 2022 exclusively on q4jobs.com

Job Summary

The Executive Assistant is responsible for providing comprehensive support to a team of executive and senior leaders within the organization. This role involves coordinating administrative tasks, facilitating communication, and ensuring the efficient functioning of the team.

Essential Job Functions, Duties And Responsibilities

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

• Provide comprehensive administrative support to the team or department, including managing schedules, handling correspondence, and organizing files and records.
• Coordinate and prioritize tasks to ensure smooth operations and timely completion of assignments.
• Manage calendars, schedule meetings, appointments, and coordinate logistics for team gatherings.
• Assist with travel arrangements, hotel bookings, and transportation for team members.
• Prepare meeting agendas, materials, and follow-up on action items as necessary.
• Draft, edit, and proofread correspondence reports, presentations, and memos as needed.
• Maintain databases, records, and reports, ensuring accuracy and accessibility of information.
• Generate and compile data for reports, presentations, and summaries as requested.
• Assist in coordinating projects within the team, liaising with various stakeholders, tracking progress, and ensuring deadlines are met.
• Provide support in organizing events, meetings, and other team related activities.

General Background And Minimum Requirements

• Proven experience as an executive assistant or similar role, supporting Executive level professionals.
• Excellent communication, organizational, and time-management skills.
• Proficiency in office software and technology, including MS Office Suite and calendar/management tools. Workday is a plus.
• Strong attention to detail and ability to handle sensitive information with confidentiality.
• Flexibility, adaptability, and ability to work effectively in a fast-paced environment.
• Bachelors degree in business administration is preferred.

Base Salary Range: $85,000 – $108,000

The above salary range represents Lendlease’s good faith and reasonable estimate of the possible base compensation range at the time of posting and is one part of the total rewards Lendlease provides to employees.

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